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Eligible Activities

Rental Assistance: - up to twelve (12) months during any three (3) year period.

·         HCRP funds cannot be provided to eligible individuals or families for the same period of time and for the same cost types that are being provided through another federal, state, or local program.  Note : A household receiving an ongoing rental subsidy cannot receive HCRP rental assistance. This includes Example: First month’s or current rent for subsidized (income based) housing.

o   Short-term rental assistance (1-3 months).  If a household receives short-term assistance and then needs additional assistance, they are eligible to do so as long as they are certified as eligible for the additional assistance.

o   Medium Term Rental Assistance – greater than three (3) months, less than nine (9) months

o   Must be in compliance with HUD’s standard of rent reasonableness/fair market rent.   

o   Rental assistance may not be used to provide financial assistance or services in any units that are owned or operated by a sub-grantee or sub-recipient.

o   A lease must be in place and the program participant must be on the lease in order to use HCRP funds for rent. 

o   Families or individuals who are precariously housed (ie. doubled-up with family or friends) are eligible for prevention assistance if determined that they would be “homeless but for this assistance” and they meet all other HCRP eligibility criteria.

·         Rental Arrears (Late payments):

o   Assistance may be used to pay up to (one time) six (6) months of rental arrears regardless of when they were incurred, provided that the existence of the arrears prevents the participant from obtaining and maintaining housing including any late fees.

o   Rental Assistance Agreement – owner must give a copy of any notice to the participant to vacate the housing unit to agency.  This is in addition to the rental agreement between landlord and tenant.

o   Arrears may be paid if the payment enables the client to remain in the housing unit for which the arrears are being paid or move to another unit.

o   Any arrearage paid must be included in determining the total period of the program participant’s assistance, which may not exceed twelve (12) months.

o   Rental arrears can be paid on behalf of a person receiving a subsidy from another public program because it represents a different time period and cost type than the rental subsidy (ie. the arrears represent a back payment of the client portion, and the current rental assistance is a forward payment).

HCRP funds may be used to pay for late fees associated with rent arrears, as long as the payment enables the program participant to remain housed or become rehoused

·         Deposits:

o   Security deposits.  A lease must be in place and the program participant must be on the lease in order to use HCRP funds for a security deposit.  Therefore, assistance could not be provided to an individual renting from a friend or relative if a legal lease is not in place.  Security Deposits are limited to one time every two years unless there are extenuating circumstances such as a fire.  The decision is up to the agency providing the funds.

o   Utility deposits.  The program participant or a member of his/her household must have an account in his/her name with a utility company.

·         Utility Payments:

o   Assistance for up to 12 months of utility payments, including up to six (6) months (one time) of utility payments in arrears. 

o   HCRP funds may be used to pay for late fees associated with utility arrears, as long as the payment enables the program participant to remain housed or become rehoused.

o   The program participant or a member of his/her household must have an account in his/her name with a utility company or proof of responsibility to make utility payments, such as cancelled checks or receipts in his/her name from a utility company.

o   Utilities eligible for assistance are:  heat, electricity, water, sewer and garbage collection.  Telephone and cable services are not eligible.

·         Moving Cost Assistance:

o   Reasonable moving costs, such as truck rental, hiring a moving company or short-term storage fees for a maximum of three months or until the program participant is in housing, whichever is shorter. 

·         Motel and Hotel Vouchers:

·         Reasonable and appropriate motel and hotel vouchers for up to 30 days, if no appropriate shelter beds are available and subsequent rental housing has been identified, but is not immediately available for move-in by the program participants.

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